Internship available at Portland Children's Museum

I was recently contacted by Claire Tronvig, the Volunteer Coordinator at Portland Children's Museum, who alerted me of an interesting opportunity for a wedding planner who is interested in transitioning into nonprofit events. This half-time internship reports directly to the Director of Development and will focus on assisting with fund raising events for PCM that support donor creation and retention while meeting and, hopefully, exceeding budgeted expectations. 

More about this internship can be found after the jump. To apply, please contact Claire at ctronvig@portlandcm.org.



  

                                                                       

Special Events Coordinator

Reports To: Director of Development
Status: Intern

The Portland Children’s Museum’s mission is to inspire imagination, creativity and the wonder of learning in children and adults by inviting moments of shared discovery.  We strive to be a place where children learn through play and have a whole lot of fun doing it!

Summary of Position

The focus of this position will be to assist with fund raising events for PCM that support donor creation and retention while meeting and, hopefully, exceeding budgeted expectations. The Special Events Coordinator reports directly to the Director of Development.  This position is half time (24+ hours per week).

This job description should not be construed to imply that the requirements listed are the exclusive standards of the position. The Director of Development reserves the right to assign or delegate other tasks as necessary.

Duties and Responsibilities

• Produces and coordinates fund raising events including: logistics, obtaining event sponsors, creating and maintaining vendor relations, assembling sponsor packets, collecting event RSVPs, soliciting auction items, organizing and managing event check-in, registration, and check-out, organizing and managing event volunteers and creating or maintaining detailed event databases.
• Utilizes database tools to analyze fund raising performance.
• Works with volunteer staff on design elements and event promotion.

Competency

To perform the outlined duties and responsibilities successfully, the person in this position should demonstrate the following competencies:

• Identifies and analyzes needs and applies resources effectively to meet those needs.
• Adapts strategy to changing conditions and communicates changes effectively.
• Speaks clearly and effectively in positive or negative situations.
• Demonstrates the ability to secure corporate sponsorships for events.
• Demonstrates the ability to read and understand contracts for event/hotel space.
• Writes clearly and informatively and varies writing style to meet specific needs.
• Demonstrates respect and sensitivity for cultural differences.
• Demonstrates ability to effectively balance task-oriented and process-oriented duties.
• Manages competing demands.
• Continues to build on knowledge and skills.
• Demonstrates persistence in meeting difficult challenges.
• Demonstrates the ability to work effectively as a member of a team.

Qualifications

The requirements listed below are representative of the knowledge, skill and/or ability required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Two years minimum equivalence in event planning, hotel catering sales experience, or nonprofit event planning.
• History in planning non-profit galas/dinners of 100+ guests, concerts and  family reunions
• Familiarity with Microsoft Word, Excel and Donor Perfect.
• Ability to lift 50 pounds.
• Ability to sit for extended periods of time.
• Ability to tolerate numerous interruptions throughout the day.